The ROPECRAFT Class Enrollment Preference Survey is one tool we use to help make your ROPECRAFT class experiences as fair, welcoming and convenient as possible.
It’s how you save yourself time you’d otherwise waste standing in line at the event by entering enrollment pools ahead of time for classes you’d like to attend.
It also gives us information that helps us work with your instructors to make sure our classrooms have the right sizes and equipment for the right number of people. No more guessing what might be packed. We know, and we’ve planned for it.
We want to give everyone the best experience we possibly can and we’ve found that this is a powerful tool for helping with that.
with Graydancer and Ozma of Oz
What is the Class Enrollment Preference Survey?
The survey is a short form that you fill out that tells us which classes you would like to attend and who (if anyone) you plan to attend them with.
How Do I Get My Survey Link?
Your survey link will be delivered via email in early May to the address you specified for ROPECRAFT correspondence when you bought your ticket from Brown Paper Tickets! We have not sent them out yet but anticipate doing so by the 6th at the latest.
Have questions? Email firstname.lastname@example.org!
When Should I Fill My Survey Out?
Right now! Don’t wait!
The sooner you start telling us what you’d like to attend, the more likely it is that we’ll be able to get classes and equipment set up to accommodate you and give you the best chances of doing what you’d like to. There are no guarantees but you help yourself and everyone out by letting us know as soon as possible.
Why should I fill out the survey?
Filling out the survey is the way you enter enrollment pools for the classes you are interested in and save yourself the time and uncertainty of waiting in line on the day of class!
We draw names from those pools using a computer program that is blind, fair and instantaneous the night before classes to fill spots for our classes and generate door lists. This saves you time waiting in line AND lets us work to assign classes and event equipment in such a way that as many folks get the opportunity to attend what they would like to as possible.
How Do You Decide Class Capacity?
We’ll use information from the survey on crowd interest to assign popular classes to large rooms and arrange equipment to accommodate as many interested people as is possible. We also cap our crowds to the number of people that our instructors have told us they are comfortable teaching for each class so the people who do attend a class get a good class.
What If I Change My Mind On What I Picked?
No big deal!
BEFORE THE EVENT:
You are welcome to change your mind on which enrollment pools you are entering as many times as you’d like before 9 pm on the night before your chosen classes start. Keep your emailed survey link in a safe spot and use it to change your entries.
AT THE EVENT:
If it’s after 9 pm on the night before classes start, it’s too late to change your pool entries for the next day’s classes BUT you can still join what we call “standby” lines to see if there is room for you in any classes you are interested in. Just go stand by the door of the class you hope to attend and our door monitors will work with your instructors to make room if it is possible.
Historically speaking, for the vast majority of classes we have held we have been able to find room for folks in the standby lines to at least watch if not participate in the classes they are waiting for. Your chances of getting into a popular class from the standby line are obviously best the nearer you are to the front of that standby line!
When and How Do I Get My Survey Results?
At Midnight on Friday and Saturday, we will email you to tell you if you are enrolled in the classes you selected and post the the door lists in the common areas. If you signed up to attend with another person, the identity of that second person will be revealed ONLY via email or by asking Ozma, the help desk or the door monitors to clarify.
“I’m on the list! Now what?” You may attend this class without worrying about whether there will be space available! Just head to the door five or ten minutes before class time.
“I’m on the list, but I changed my mind.” You can choose to attend a different class- just check the board to see what is open or join the standby line for anything you like!
“I’m NOT on the list! I really wanted to attend this class!” You can join the standby line for your preferred class. The odds of you getting in are good – last year, everyone in standby lines got into the classes they hoped to to at least observe.
“Can I trade a class with someone who was selected for the class I want?” Sure! Find Ozma at least one hour before classes start. Both of you must be on door lists for a class and we can only swap same enrollment types. If you plan to participate with another person, you must be swapping a spot with someone else who also has a participation space with another person.
Procrastination: When is the Last Chance To Fill My Survey Out?
Technically you have until 9 pm central time the night before a class starts to fill your survey out BUT you don’t want to wait until then to start doing this.
The survey itself will only take five or so minutes to click through but the sooner you start doing it, the sooner we know which classes to put in big rooms and get more equipment for and the sooner you’re entered in pools and all set.
Additionally, waiting till the last minute means that if you have technical questions or lose your link and need a new one, we’ll have a really limited window of time in which to trouble-shoot issues. 9 pm is a hard close and your survey sender has at least one travel day pre-event where she’ll be driving a great big truck across the country. We’ll do our best to help you anyway but please do your best to find out if you need additional help on a humane timeline for all involved.
What If I Have More Questions?
Before the event, email Ozma@ropecraft.net and she’ll help you out!
At the event, ask Ozma, Graydancer or L. Frank Baum in person.
How Do I Get My Results?
Results will be delivered via email by Midnight on the night before the next day’s classes start and also posted in the common spaces at that time. Badge names of people you are bringing with you will not appear on the posted lists for privacy reasons but will be listed in your personalized emails.
My Results - What does "Enrolled as participant" mean?
It means that you were randomly drawn to be one of a limited number of participants for a class where the number of participants is capped. If you do not have another person listed, your enrollment is solo enrollment. If you have a second person listed, you may bring that person (and only that person) or attend alone.
My Results - What does "Enrolled as auditor" mean?
This means that you either chose to observe a participation class in the first place, were not selected for a participation class that you did choose (and we thought you might like the option of an observer spot if you’re still interested).
My Results - What does "Standby" mean?
It means you were not selected for the class you chose and it is fully enrolled. You may join the standby line for this or any class with a standby line or attend an open class. Check the class board to see which classes are open and available on a standby line!
My Results - I’m on the list! - Now what?
You may attend this class without worrying about whether there will be space available! You will be on the door list of attendees. Please arrive by 5 minutes before class start time to get comfortable in your space so that the instructor will not have to wait. If you are not there 5 minutes before the class, the class will be opened to those attendees in the standby line and you will lose your spot.
My Results - I’m on the list but I changed my mind!
You can choose to attend a different class during this class block – just check the board to see what is open or join the standby line for anything you like!
My Results - I’m NOT on the list but I really want to attend this class!
Relax! You can join the standby line for your preferred class. The odds of you getting in aren’t 100%, but they’re pretty good and they’re better the closer to the front of the standby line you are so if it’s really important to you do keep that in mind.
That said, the last two years we did this, everyone who stood in standby lines got into the classes they were waiting for to at least observe if not participate!
My Results - I signed up to participate but ended up on the audit list. Did you screw up?
If you entered an enrollment pool for a class but weren’t drawn to be a participant, we put you on the audit list if there was room there as a courtesy so you could skip the line and at least get in some way. If you don’t want to audit? No problem! Just choose something else to attend.
My Results - Did you screw up? My results don’t match those of my partner(s)!
Everyone who enters enrollment pools enters as an individual and receives results as an individual.
It’s possible that both of your names could be randomly drawn for the same class OR if you enter different pools that you could both make it into different classes (each planning to bring the other).
It’s also possible that one of your names is on the participant list and one of you is on the audit list. THAT’S OK. As long as you specified that person’s name on your entry, they can come with you. They, however, can only audit if you don’t go with them.
We’re not going to decide for you who to favor and who to take off the list in those cases. If something happened that one of you couldn’t make it but the other wanted to go, it wouldn’t be fair! Plus this makes a pair of folks in the Standby Line really happy as it’s a way to build in a few extra spots!
October 26-28, 2018
Austin Area, TX
ROPECRAFT GROUP: https://fetlife.com/groups/125435